Digitization
How to start with the digitalization of your company: Step by step
Author
Veronika Zemanová
15 April 2024
With the right software, the digitization process can be not only simple but also fast and less costly than you might expect.
Every day, new technologies emerge and it may seem difficult to keep up. For many companies, the idea of transitioning from traditional methods to modern digital solutions represents a big step, involving not only a change in technologies, but also in culture and way of work. However, this step may not be as difficult as it first appears. With the right software, the digitalization process can be not only simple, but also fast and less costly than you would expect.
How to get started?
Setting goals
The first step is to determine exactly what you want to achieve with digitalization. Define specific, measurable, achievable, and time-limited goals. Prioritize these goals so that you can decide which areas of your business require immediate attention and which can wait.
Evaluating current processes
The next step is to identify processes that need improvement. Create a detailed map of all your business processes to uncover weaknesses, unnecessary steps, and opportunities for automation. It is very useful to get feedback from employees who use these processes daily; their insights are invaluable for identifying necessary changes.
Engaging the team
Make sure that team members understand the reasons for digitalization and the benefits it will bring to the company. Focusing on short-term benefits can help increase employee motivation and support. Don't forget to inquire about training opportunities as part of the selection process.
Choosing the right solution
Evaluate available solutions based on your needs, budget, and goals. Also, consider long-term sustainability and customer support. Consider how the new system will integrate with your existing systems. Software that can easily communicate with other platforms can reduce implementation costs.
System implementation
After training employees, the system implementation follows. This step typically involves creating and setting up user accounts and integrating the new system into your existing IT infrastructure.
Initiating system usage
After the system is launched, it is important to ensure support availability for your team members so that they can effectively utilize the new tool. Collect feedback from users and do not hesitate to make necessary adjustments to improve user-friendliness.
How can INSIO help your company?
INSIO brings all your business processes into one clear system, accessible on both computer and mobile. This application radically simplifies day-to-day tasks, but also frees companies from cluttered desks of papers, endless Excel spreadsheets, and notes on scraps of paper. With just a few clicks, you have an overview of all your projects, expenses, and other key aspects of the business on your screen.
Digitization
How to start with the digitalization of your company: Step by step
Author
Veronika Zemanová
15 April 2024
With the right software, the digitization process can be not only simple but also fast and less costly than you might expect.
Every day, new technologies emerge and it may seem difficult to keep up. For many companies, the idea of transitioning from traditional methods to modern digital solutions represents a big step, involving not only a change in technologies, but also in culture and way of work. However, this step may not be as difficult as it first appears. With the right software, the digitalization process can be not only simple, but also fast and less costly than you would expect.
How to get started?
Setting goals
The first step is to determine exactly what you want to achieve with digitalization. Define specific, measurable, achievable, and time-limited goals. Prioritize these goals so that you can decide which areas of your business require immediate attention and which can wait.
Evaluating current processes
The next step is to identify processes that need improvement. Create a detailed map of all your business processes to uncover weaknesses, unnecessary steps, and opportunities for automation. It is very useful to get feedback from employees who use these processes daily; their insights are invaluable for identifying necessary changes.
Engaging the team
Make sure that team members understand the reasons for digitalization and the benefits it will bring to the company. Focusing on short-term benefits can help increase employee motivation and support. Don't forget to inquire about training opportunities as part of the selection process.
Choosing the right solution
Evaluate available solutions based on your needs, budget, and goals. Also, consider long-term sustainability and customer support. Consider how the new system will integrate with your existing systems. Software that can easily communicate with other platforms can reduce implementation costs.
System implementation
After training employees, the system implementation follows. This step typically involves creating and setting up user accounts and integrating the new system into your existing IT infrastructure.
Initiating system usage
After the system is launched, it is important to ensure support availability for your team members so that they can effectively utilize the new tool. Collect feedback from users and do not hesitate to make necessary adjustments to improve user-friendliness.
How can INSIO help your company?
INSIO brings all your business processes into one clear system, accessible on both computer and mobile. This application radically simplifies day-to-day tasks, but also frees companies from cluttered desks of papers, endless Excel spreadsheets, and notes on scraps of paper. With just a few clicks, you have an overview of all your projects, expenses, and other key aspects of the business on your screen.
Digitization
How to start with the digitalization of your company: Step by step
Author
Veronika Zemanová
15 April 2024
With the right software, the digitization process can be not only simple but also fast and less costly than you might expect.
Every day, new technologies emerge and it may seem difficult to keep up. For many companies, the idea of transitioning from traditional methods to modern digital solutions represents a big step, involving not only a change in technologies, but also in culture and way of work. However, this step may not be as difficult as it first appears. With the right software, the digitalization process can be not only simple, but also fast and less costly than you would expect.
How to get started?
Setting goals
The first step is to determine exactly what you want to achieve with digitalization. Define specific, measurable, achievable, and time-limited goals. Prioritize these goals so that you can decide which areas of your business require immediate attention and which can wait.
Evaluating current processes
The next step is to identify processes that need improvement. Create a detailed map of all your business processes to uncover weaknesses, unnecessary steps, and opportunities for automation. It is very useful to get feedback from employees who use these processes daily; their insights are invaluable for identifying necessary changes.
Engaging the team
Make sure that team members understand the reasons for digitalization and the benefits it will bring to the company. Focusing on short-term benefits can help increase employee motivation and support. Don't forget to inquire about training opportunities as part of the selection process.
Choosing the right solution
Evaluate available solutions based on your needs, budget, and goals. Also, consider long-term sustainability and customer support. Consider how the new system will integrate with your existing systems. Software that can easily communicate with other platforms can reduce implementation costs.
System implementation
After training employees, the system implementation follows. This step typically involves creating and setting up user accounts and integrating the new system into your existing IT infrastructure.
Initiating system usage
After the system is launched, it is important to ensure support availability for your team members so that they can effectively utilize the new tool. Collect feedback from users and do not hesitate to make necessary adjustments to improve user-friendliness.
How can INSIO help your company?
INSIO brings all your business processes into one clear system, accessible on both computer and mobile. This application radically simplifies day-to-day tasks, but also frees companies from cluttered desks of papers, endless Excel spreadsheets, and notes on scraps of paper. With just a few clicks, you have an overview of all your projects, expenses, and other key aspects of the business on your screen.
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Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance