Digitization
Why is cloud safer than paper?
Author
Veronika Zemanová
9 April 2024
Paper documents are at risk of being lost or damaged due to water, fire, or other influences, as well as the risk of falling into the wrong hands.
In the daily battle for the security and integrity of corporate data, the question arises: How to store important information? Tradition may lead us to paper documents, but the rapid shift towards digitization brings us cloud solutions.
With paper documents, there is a risk of loss or damage due to water, fire, or other influences, but also the risk of falling into the wrong hands. On the other hand, cloud solutions provide multi-level security, including data encryption, which protects information from unauthorized access. In addition, they allow for easy backup and access rights management, meaning you can precisely control who has access to what information and monitor who and when worked with the data, which is practically impossible with paper documents.
Comparison of paper and cloud:
Paper documentation is susceptible to damage, requires space and causes higher costs for printing and storage, with time-consuming management and distribution.
In contrast, cloud solutions offer data encryption, flexible storage, cost savings, easy searchability, and the ability to collaborate instantly remotely.
Advantages of cloud solutions:
Data security
One of the key aspects that sets cloud services apart is their ability to protect data through encryption. In addition, authentication and authorization mechanisms ensure that only authorized users have access to sensitive information. Regular security audits and compliance with certifications, such as ISO/IEC 27001, emphasize the cloud provider's commitment to maintaining the highest security standards.
Data loss prevention
Cloud backup and data redundancy are now standard, reducing the risk of information loss to a minimum. Unlike paper, which can be stolen or destroyed, cloud data is stored
in secure data centers.
Flexibility and accessibility of the cloud
In today's world, where remote work is increasingly common, cloud solutions offer the possibility to access data from anywhere and any device. Teams can collaborate worldwide in real time.
Regulation and compliance
They help organizations comply with data protection regulations, such as GDPR. With their security measures and privacy policies, companies can more easily meet regulatory requirements and protect the privacy of their clients.
Environmental benefits
Transitioning to an online environment has a significant positive impact on the environment. Reduced paper consumption represents a more environmentally friendly choice for the planet.
INSIO: Your partner in cloud security
Is it time to consider transitioning to the cloud? INSIO provides secure, efficient, and regulation-verified cloud services for businesses of all sizes. It's time to expand your horizons and take advantage of the benefits that the cloud offers.
Frequently Asked Questions
How can the cloud be more secure when data is online?
Thanks to advanced encryption protocols and continuous security monitoring, cloud data is protected from unauthorized access.
What if I lose internet access?
Most cloud services allow you to store documents locally, meaning you can access them offline. Once the connection is restored, all changes are synchronized back to the cloud.
Is it possible to transfer all existing paper documents to the cloud?
Yes, digitizing paper documents is a common practice, involving scanning and converting them into digital format for easier search and archiving.
How does the cloud help meet regulatory requirements?
Cloud services are designed with compliance with regulations in mind, such as GDPR data protection standards. Cloud providers often offer various tools and protocols to help users ensure compliance with applicable laws and regulations.
Digitization
Why is cloud safer than paper?
Author
Veronika Zemanová
9 April 2024
Paper documents are at risk of being lost or damaged due to water, fire, or other influences, as well as the risk of falling into the wrong hands.
In the daily battle for the security and integrity of corporate data, the question arises: How to store important information? Tradition may lead us to paper documents, but the rapid shift towards digitization brings us cloud solutions.
With paper documents, there is a risk of loss or damage due to water, fire, or other influences, but also the risk of falling into the wrong hands. On the other hand, cloud solutions provide multi-level security, including data encryption, which protects information from unauthorized access. In addition, they allow for easy backup and access rights management, meaning you can precisely control who has access to what information and monitor who and when worked with the data, which is practically impossible with paper documents.
Comparison of paper and cloud:
Paper documentation is susceptible to damage, requires space and causes higher costs for printing and storage, with time-consuming management and distribution.
In contrast, cloud solutions offer data encryption, flexible storage, cost savings, easy searchability, and the ability to collaborate instantly remotely.
Advantages of cloud solutions:
Data security
One of the key aspects that sets cloud services apart is their ability to protect data through encryption. In addition, authentication and authorization mechanisms ensure that only authorized users have access to sensitive information. Regular security audits and compliance with certifications, such as ISO/IEC 27001, emphasize the cloud provider's commitment to maintaining the highest security standards.
Data loss prevention
Cloud backup and data redundancy are now standard, reducing the risk of information loss to a minimum. Unlike paper, which can be stolen or destroyed, cloud data is stored
in secure data centers.
Flexibility and accessibility of the cloud
In today's world, where remote work is increasingly common, cloud solutions offer the possibility to access data from anywhere and any device. Teams can collaborate worldwide in real time.
Regulation and compliance
They help organizations comply with data protection regulations, such as GDPR. With their security measures and privacy policies, companies can more easily meet regulatory requirements and protect the privacy of their clients.
Environmental benefits
Transitioning to an online environment has a significant positive impact on the environment. Reduced paper consumption represents a more environmentally friendly choice for the planet.
INSIO: Your partner in cloud security
Is it time to consider transitioning to the cloud? INSIO provides secure, efficient, and regulation-verified cloud services for businesses of all sizes. It's time to expand your horizons and take advantage of the benefits that the cloud offers.
Frequently Asked Questions
How can the cloud be more secure when data is online?
Thanks to advanced encryption protocols and continuous security monitoring, cloud data is protected from unauthorized access.
What if I lose internet access?
Most cloud services allow you to store documents locally, meaning you can access them offline. Once the connection is restored, all changes are synchronized back to the cloud.
Is it possible to transfer all existing paper documents to the cloud?
Yes, digitizing paper documents is a common practice, involving scanning and converting them into digital format for easier search and archiving.
How does the cloud help meet regulatory requirements?
Cloud services are designed with compliance with regulations in mind, such as GDPR data protection standards. Cloud providers often offer various tools and protocols to help users ensure compliance with applicable laws and regulations.
Digitization
Why is cloud safer than paper?
Author
Veronika Zemanová
9 April 2024
Paper documents are at risk of being lost or damaged due to water, fire, or other influences, as well as the risk of falling into the wrong hands.
In the daily battle for the security and integrity of corporate data, the question arises: How to store important information? Tradition may lead us to paper documents, but the rapid shift towards digitization brings us cloud solutions.
With paper documents, there is a risk of loss or damage due to water, fire, or other influences, but also the risk of falling into the wrong hands. On the other hand, cloud solutions provide multi-level security, including data encryption, which protects information from unauthorized access. In addition, they allow for easy backup and access rights management, meaning you can precisely control who has access to what information and monitor who and when worked with the data, which is practically impossible with paper documents.
Comparison of paper and cloud:
Paper documentation is susceptible to damage, requires space and causes higher costs for printing and storage, with time-consuming management and distribution.
In contrast, cloud solutions offer data encryption, flexible storage, cost savings, easy searchability, and the ability to collaborate instantly remotely.
Advantages of cloud solutions:
Data security
One of the key aspects that sets cloud services apart is their ability to protect data through encryption. In addition, authentication and authorization mechanisms ensure that only authorized users have access to sensitive information. Regular security audits and compliance with certifications, such as ISO/IEC 27001, emphasize the cloud provider's commitment to maintaining the highest security standards.
Data loss prevention
Cloud backup and data redundancy are now standard, reducing the risk of information loss to a minimum. Unlike paper, which can be stolen or destroyed, cloud data is stored
in secure data centers.
Flexibility and accessibility of the cloud
In today's world, where remote work is increasingly common, cloud solutions offer the possibility to access data from anywhere and any device. Teams can collaborate worldwide in real time.
Regulation and compliance
They help organizations comply with data protection regulations, such as GDPR. With their security measures and privacy policies, companies can more easily meet regulatory requirements and protect the privacy of their clients.
Environmental benefits
Transitioning to an online environment has a significant positive impact on the environment. Reduced paper consumption represents a more environmentally friendly choice for the planet.
INSIO: Your partner in cloud security
Is it time to consider transitioning to the cloud? INSIO provides secure, efficient, and regulation-verified cloud services for businesses of all sizes. It's time to expand your horizons and take advantage of the benefits that the cloud offers.
Frequently Asked Questions
How can the cloud be more secure when data is online?
Thanks to advanced encryption protocols and continuous security monitoring, cloud data is protected from unauthorized access.
What if I lose internet access?
Most cloud services allow you to store documents locally, meaning you can access them offline. Once the connection is restored, all changes are synchronized back to the cloud.
Is it possible to transfer all existing paper documents to the cloud?
Yes, digitizing paper documents is a common practice, involving scanning and converting them into digital format for easier search and archiving.
How does the cloud help meet regulatory requirements?
Cloud services are designed with compliance with regulations in mind, such as GDPR data protection standards. Cloud providers often offer various tools and protocols to help users ensure compliance with applicable laws and regulations.
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YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance